Executive Assistant

Job Summary

Seeking a highly proficient Executive Assistant to support executive leadership at CRH Americas Building Products.  This role will report to the Executive Assistant to the President of the company and assist supporting 2-3 C-Suite/VPs.  Must have exceptional interpersonal, communication and computer skills. Seeking someone with years of experience supporting and collaborating with executives managing multiple priorities, calendars, and projects. Must have an ability to get along with colleagues, great aptitude for solving problems, finding solutions, and adapting in a demanding environment.

Job Location

This is an ‘in-office’ role in the Perimeter area of Atlanta with flexibility to work from home when needed.

Job Responsibilities

Provide high level executive support including:

• Assist in preparation of PowerPoint Presentations for various meetings and committees

• Maximizing the time by organizing and routing correspondence; collecting and analyzing information; initiating phone calls on their behalf, etc.

• Coordinating training sessions, managing communications, assisting with identifying and coordinating team training programs, etc.

• Complex calendar management

• Extensive travel planning including domestic and international

• Reservation management

• On and off-site meeting planning – including all logistics (catering, agenda, facilities, communications, transportation)

• Review expense reports

• Personal Assistance (running quick errands and other related tasks when necessary)

• Coordinating tasks and covering for other Executive Assistants when appropriate

• Other duties as assigned

Job Requirements

• 10+ years of experience working as an Executive Assistant in a corporate environment

• Work within a diverse team, fostering a culture of trustworthiness with the ability to communicate with tact and diplomacy and maintain a high level of confidentiality

• Ability to travel to a few events per year to assist with event planning and coordination

Attributes

• Comfortable managing confidential information with professionalism and discretion

• Self Starter

• Confident

• Has energy and gets energy from helping others

• Organized and detail-oriented

• Team player

• Can lead but also can be part of a team of Executive Assistants working on a large event

• Adaptable and willing to take on any task, big or small - has a do anything mindset (vs “not my job”)

• Strong problem-solving skills and the ability to respond to sensitive inquiries effectively.

• Excellent interpersonal and written communication skills

• Handle assigned tasks and special projects as needed, ensuring deadlines are met

• Ability to work independently and under the pressure of deadlines

• Calm under pressure and able to manage multiple priorities