Office Coordinator - San Augustine, Tx

Job ID:  519045

Texas Materials, A CRH company, is a leading supplier of aggregates, asphalt, ready mixed concrete, and paving and construction services in Texas. Our focus is to provide quality products and reliable customer service with a safety-first mindset.  We consider our employees our greatest strength and we make it our priority to invest in their development and well-being. When you work for Texas Materials, you are helping to support and build the infrastructure of Texas.

Position Overview

This position is located in San Augustine, TX

Oversee office assistant related functions and provide support to all personnel. The selected candidate will be required to work in a team environment with other co-workers and managers. The Office Coordinator will be a good problem solver, foster lasting business relations with the customer, and will have a strong desire to deliver high levels of customer service. Work will be performed per the supervisor’s instructions, free from direct supervision, except for more complicated jobs. Front office reception and office administration duties, including greeting guests, answering phones, handling company inquiries, and sorting and distributing mail along with all other office duties/functions.

Key Responsibilities (Essential Duties and Functions)

• Cash Reconciliation
• SSU/Cash reconciliation
• Match cash payments and payments by check with order # and make copies (daily)
• Verify we received what we charged on the tickets, follow up/communicate any variances
• Remote Deposit- Checks
• Daily deposit checks received and send support to AR
• Cash Pro/Check Scanner at the site
• Scan and email supporting deposit information (daily)
• Cash Deposit
• Prepare cash deposit and take to Rebecca to deposit
• Scan and email supporting deposit information (daily)
• Sales Tax Certs
• Assist in collecting and sending sales tax certs when missing
• Process and verify Sales Tax Exemption documentation and send to AR
• Agg exemptions not allowed
• Fuel
• Acquire and submit weekly plant site fuel reports to accounting (weekly)
• Acquire and submit monthly (EOM) plant site fuel logs to accounting (monthly)
• Make sure off/on road is identified
• Labor/Time Recording
• Record hours of quarry employees daily in B2W
• Hours will then be approved by Operations Manager
• Procurement/Equipment Support
• Ordering Office Supplies
• Submitting POs/Workorders for equipment and office needs
• Office Tasks
• Reception/front‑office contact handles phones, visitor check‑in, delivery coordination, and weighmaster/scale house support during peak hours 
• Invoice coding and emailing invoices to AP
• Handling vendor/customer questions and concerns
• Sales administration support - defined by sales team
• Scale house
• Backup for Scale Clerk when out

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Education/Experience

• High school diploma generally required
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Knowledge of customer service principles and practices
• Must have excellent alpha/numeric data entry skills.
• Able to read and/ or follow written and verbal instructions and implement the same.

Knowledge/Skill Requirements

• Excellent computer skills using MS Office (Word and Excel), e-mail and an attitude for learning new software.
• Ability to interact with all levels of the organization.
• High ethical standards
• Excellent communication skills (both oral and written).
• Excellent computer skills
• Ability to meet individual deadlines, as well as work collaboratively with team to help them meet deadlines.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Able to communicate with others by telephone and in person.
• Able to utilize a computer for word processing, e-mail communication, and preparation of documents and presentations.
• May require sitting for extended periods of time.
• May require periodically lifting objects up to 30 lbs.

Work Environment

• Normal office work environment.

The statements included in this job description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.  Other duties may be assigned as required.  Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What CRH/Texas Materials Offers You

• An inclusive culture that values opportunity for growth, development, and internal promotion
• Competitive base pay
• Medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

For more information visit: www.crh.com

Come build your career with us! Apply today and find out how your skills and experience can translate to opportunities that advance your career. Please complete your online application and profile for consideration.

Texas Materials, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability

CRH is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.