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Project Administrator

Kitchener, ON, CA

Dufferin Construction - A CRH Company

Job ID:  426143 

Work Type:  Full Time Permanent 


It is a great time to join the CRH Canada team! CRH Canada is going through an exciting business transformation which demands first-class Talent Management support to drive results.

We are building a world- class team. Make your mark!

You will be a successful addition to our team if you look at change as an opportunity to develop and contribute to the business. You will be successful in your role if you like partnering with the business, presenting new ideas and providing excellent customer service.

Position Summary:

Are you looking for a position that challenges you and gives you the opportunity to contribute to meaningful work and projects across Ontario? Are you looking for a career path that includes professional growth and career advancement? You can become part of a dynamic, diverse team gaining experience and knowledge that will keep you engaged and energized.


Dufferin Construction, a division of CRH Canada, is looking for Project Administrators to join the team for projects located out of Hamilton, Kitchener, Cambridge, Woodstock, Simcoe or London area.


This role will be under the general direction of the Project Superintendent. The Project Administrator is responsible for providing project administrative support on-site by ensuring the timely processing of accounts receivable/payable, payroll and related cost control information.


Primary Responsibilities:

  • Cost accounting for construction projects.
  • Coding all incoming packing slips to ensure accuracy and timeliness.
  • Tracking rental equipment and approve rental equipment invoicing electronically.
  • Ordering and tracking of job material purchases.
  • Coordinating all administrative paper flow.
  • Maintaining electronic filing of project related documentation and correspondence.
  • Production of Key Performance Indicators (costing information for concrete and asphalt paving, tall wall and structure work) and variance analysis of each KPI.
  • Analyzing all financial information with an objective to control and monitor all costs.
  • Analyzing the variance between budgeted profits and actual achieve.
  • Preparing reports to enhance Superintendent’s job knowledge in relation to project’s financial performance.
  • Resolving price discrepancies with the Purchasing Department. Adjust invoices as indicated by Purchasing Department.
  • Processing of credit invoices for all unapproved invoices or invoices with incorrect prices.
  • Checking the addition, extension sales tax and discount calculations on all invoices.
  • Inputting approved invoices into the cost control system and checking edits when completed.
  • Input monthly A/P accruals into the Viewpoint System for job cost purposes.


Experience & Educational Requirements:

  • Diploma or Degree in Business Accounting, Business Administration or related area preferred
  • 1 to 3 years related experience; related administrative experience in construction management would be an asset
  • Excellent verbal and written communication skills and the ability to always maintain a professional demeanor with colleagues, clients, service providers and suppliers.
  • Strong analytical skills
  • Be technically savvy and able to pick up different software
  • Strong attention to detail and data accuracy
  • Highly organized with the ability to multitask
  • Team player. Committed to contributing to an environment of trust in which people communicate openly and honestly 
  • Self-motivated and takes the initiative to improve business practices
  • Demonstrates a sense of urgency and commitment to achieving goals and objectives.


Working Conditions:

  • Standard 50 hours per week, will be required to work occasional overtime based on operational requirements  
  • The employee will travel to/ from/ within jobsites while working from a construction site office

Visit our website for more information:

CRH Canada Group Inc. recognizes Canada’s diverse landscape. Accommodation is available upon request for applicants with disabilities throughout the recruitment and selection process.

Date Posted:  Sep 30, 2022

Job Segment: Administrative Assistant, Administrative