Office Assistant
Knoxville, TN, US, 37932
Job ID: 518880
CRH's Americas Materials division is the leading integrated supplier of aggregates, asphalt, ready mixed concrete and paving and construction services in North America. Our operations span North America with over 29,000 employees at close to 1,660 locations in 45 US States and 2 Canadian provinces.
Position Overview
The Office Assistant provides day‑to‑day administrative and coordination support to the Southern Atlantic Region office in Knoxville. This role helps keep the office running smoothly—owning reception and visitor logistics, meeting and travel coordination, expense and invoice processing, and general administrative projects that enable our regional HR, Finance, and Operations teams to focus on delivering the business plan.
Key Responsibilities
Front‑of‑house & office operations
- Greet visitors and coordinate badges/guest logistics; answer and route calls and shared inbox messages.
- Maintain conference room calendars, office supplies, mail/shipping, and vendor service requests (cleaning, maintenance, catering).
Scheduling, meetings & travel
- Coordinate internal/external meetings, regional events, and logistics (rooms, Teams links, agendas, materials).
- Arrange travel (air/hotel/car) for regional leaders and candidates; reconcile itineraries and support expense submissions.
Purchasing, invoices & records
- Create POs or shopping carts per policy, receive goods/services in the system, and route invoices for timely approval.
- Maintain accurate, organized digital files (contracts, quotes, W‑9s, receipts) and help with simple spreadsheets, trackers, and logs.
Safety, compliance & facilities
- Support safety/visitor sign‑in protocols; help the coordinator keep required posters, notices, and office emergency information current.
- Coordinate small workspace moves, seating charts, and ergonomic requests; open and track facilities tickets as needed.
Regional projects & communications
- Draft and proof, slide decks, and distribution lists; compile simple weekly/monthly summaries (e.g., calendars, activity snapshots).
- Provide ad‑hoc assistance to regional HR, Finance, and Operations on special projects and data clean‑ups.
Other Duties
- Regular and timely attendance
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Required
- 2+ years of administrative/office coordination experience (multi‑leader support a plus).
- Proficiency with Microsoft 365 (Outlook calendaring, Teams, Word, Excel, PowerPoint, SharePoint/OneDrive).
- Strong organization skills, attention to detail, and ability to handle confidential information.
- Excellent interpersonal and customer‑service skills; clear written and verbal communication.
- Ability to balance multiple priorities, meet deadlines, and work independently with sound judgment.
Preferred
- Experience supporting HR, Finance, Operations, or a regional/corporate office.
- Experience with expense tools and basic purchasing/PO workflows.
- Comfort working in an industrial/construction materials environment and partnering with dispersed teams.
What CRH Offers You
- Highly competitive base pay
- Comprehensive medical, dental and disability benefits programs
- Group retirement savings program
- Health and wellness programs
- An inclusive culture that values opportunity for growth, development, and internal promotion
About CRH
CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.
If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!
CRH Americas Materials Inc. is an Affirmative Action and Equal Opportunity Employer.
EOE/Vet/Disability
CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
Nearest Major Market: Knoxville
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