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Sales and Billing Administrator - Rochester, NY

Rochester, NY, US, 14625

The Dolomite Group

The Dolomite Group, a CRH Company, was founded in 1920 as an aggregate mining business. Over 100 years later, Dolomite continues to be the preferred supplier of Construction Aggregates, Hot Mix Asphalt, and Ready Mix Concrete for customers throughout the Greater Rochester Region and Southern Tier. Our high-quality Products, Culture of safety, and the strong dedication of our employees have always been the key to our success. If you're looking for a challenging, stable, and rewarding career in a thriving industry, apply today! 

Position Overview

The Sales & Billing Administrator reports to the local Sales Manager and will be responsible for successful execution of the required sales responsibilities, providing administrative support for the entire sales team, and conducting billing processes.


Key Responsibilities (Essential Duties and Functions)

The duties and responsibilities include but are not limited to the following:

  • Responsible for follow through and execution of the full sales cycle with assigned list of customers and designated customers segments  
  • Responsible for the communication, research, and deliverables requested through inbound sales inquiries
  • Supporting the Outside Sales Reps with day to day responsibilities and help manage the teams CRM platform with a high level of accuracy
  • Communicates with the sales team to manage and coordinate sales to customers
  • Prepare customer communication and provide informational data such as concrete submittals in response to customer requests  
  • Assist the Sales team with research including pulling statements, printing invoice copies, pulling ticket copies, researching short paid items
  • Verify and process point of sale tickets on a daily basis
  • Process daily and weekly customer invoices
  • Work with sales, customers, and operations to resolve customer invoice issues
  • Completing write-ups for RMC Sales Team and submitting adjustments to Billing Coordinator (or Billing Specialist) for processing
  • Send cash sale reconciliation to Accounts Receivables as needed
  • Follow up on credit issues with customers and resolve discrepancies with billing department
  • Lead Generation and Prospecting Research (Online Research using Planning Boards, Builders Exchange, CMD/Insight, Customer Websites, Dodge, McGraw Hill, etc.)
  • Tracking Bids and Managing Data Entry for projects, customer information
  • Create and maintain Strategic Opportunity and Account Plans for key and prospect accounts.
  • Maintain strong customer relationships.
  • Maintain a high level of market intelligence throughout the region.
  • Must foster a collaborative team-based approach.

Other Requirements:

  • Must be proactive, self-motivated, self-starter who is action oriented and drives for results.
  • Must have strong interpersonal and organizational skills.
  • Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.
  • Must be willing to work weekends when necessary.
  • Strict adherence to Dolomite Company policies and procedures as outlined in the Dolomite Rules and Regulations.
  • Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.
  • Timely and regular attendance is an expectation of performance for all Dolomite employees.


Associates or equivalent from two year college or Bachelor’s degree or two to five years relevant experience. 

General Requirements

Ability to communicate effectively with customers and other employees.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Must possess a valid driver’s license and dependable transportation to and from the job site.

Knowledge/Skill Requirements

Ability to work independently with little supervision.

Ability to multi-task and manage changing priorities.

Have proficient computer skills with web based applications, Excel and MS Office products.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This chart outlines the physical requirements necessary to perform the duties of this job.


What CRH Offers You


  • Highly competitive base pay
  • Comprehensive medical, dental and disability benefits programs
  • Group retirement savings program
  • Health and wellness programs
  • A culture that values opportunity for growth, development, and internal promotion



About CRH


CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of large international organization.


If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!


Dolomite Products Co., Inc., a CRH Company, is an Affirmative Action and Equal Opportunity Employer.


EOE/Vet/Disability--If you want to know more, please click on this link

Date Posted:  Nov 9, 2022

Nearest Major Market: Rochester

Job Segment: Outside Sales, Pre-Sales, Data Entry, Administrative Assistant, Sales, Administrative