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Contract Admin

Twinsburg, OH, US, 44087

The Shelly Company


Job ID:  339300


The Shelly Company, a CRH company, is a vertically integrated supplier of aggregates, asphalt, ready mix concrete and paving services throughout the state of Ohio. Our commitment to quality drives us to use the most modern, efficient and environmentally friendly technology in our industry. The Shelly Company is known throughout the industry for innovation, quality and for our commitment to safety.


Position Overview

Contract Admin will assist the Estimating Department with the preparation of bids and administrative function of the department.


Key Responsibilities (Essential Duties and Functions)

  • The duties and responsibilities include but are not limited to the following:
  • Assist the Estimating Department with the preparation of bid documents including the requisition of bonds & insurance certificates.
  • Transfer projects from bidding software into Viewpoint accounting software.
  • Assist Project Managers with all aspects of revenue and cost on construction jobs.
  • Job duties including contract documentation, job setup, change orders, subcontractor payments, customer billings, completing and collecting waivers and affidavits.
  • Send out and track Sub agreements and Compliance (Certificates of Insurance and Endorsements)
  • Comprehensive and timely administration of all project related documentation and information.
  • Establishing control of contract correspondence, data, and reports.
  • Monthly review and closing of jobs.
  • Ensure appropriate internal control standards are maintained and or improved throughout the division.
  • Disadvantage Business Enterprise (DBE) tracking and C-92 submission for ODOT jobs.
  • Meet information requests of both external and internal auditors.


Other Requirements:

  • Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.
  • Must be willing to travel and work away from home when required.
  • Must be willing to work nights and weekends when necessary.
  • Report to the assigned job site ready to begin work at the designated start time.
  • Strict adherence to safety requirements and procedures as outlined in the Manual of Safety Practices and Procedures.
  • Strict adherence to Shelly Company policies and procedures as outlined in the Company Book of Policies.
  • Willingness to work in a team environment and assist co-workers or supervisors with other duties as required. 
  • Timely and regular attendance is an expectation of performance for all Shelly Company employees. Employees will be held accountable for adhering to their workplace schedule.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.


Education and Experience

Two year Business/accounting degree required or 2-5 years of related experience and/or training. The ability to use computers with a proficiency in Microsoft Word, Excel, and PowerPoint.  Construction accounting and purchase order software experience a plus.


Language Skills:

The ability to read and understand various documents such as accounting guidelines, policy and procedure manuals, and safety rules. Strong written and verbal communication skills a must. The ability to hold and conduct meetings.  



Reasoning Ability:

Excellent troubleshooting skills and the ability to communicate problems clearly and concisely by collecting data, establishing facts, and drawing valid conclusions.


Physical Requirements


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


While performing the duties of this job, the employee is regularly required to sit for long periods, use computer, phone frequently, and talk or hear.  The employee must occasionally lift and/or move more than 25 pounds.


The statements included in this job description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.  Other duties may be assigned as required.  Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


What CRH Americas Offers You


  • A culture that values opportunity for growth, development and internal promotion
  • Highly competitive base pay
  • Comprehensive medical, dental and disability benefits programs
  • Group retirement savings program
  • Health and wellness programs


About CRH Americas


CRH Americas has a long and proud heritage as one of North America’s largest corporations. We are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that together form the CRH Americas family. CRH Americas operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.


CRH Americas is a great place to grow! If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Please complete your online application and profile which will be sent directly to the appropriate Hiring Manager. Thank you for your interest in the CRH Americas family!


The Shelly Company is an Affirmative Action and Equal Opportunity Employer.

 EOE/Vet/Disability--If you want to know more, please click on this link


Date Posted:  Nov 12, 2021

Nearest Major Market: Cleveland
Nearest Secondary Market: Akron

Job Segment: Administrative Assistant, Administrative