Share this Job

Contracts Administrator

Lunenburg, MA, US, 01462

PJ Keating Co



Job ID:  157699


P.J. Keating Company, a CRH company, is a leading manufacturer of aggregate and HMA products and Paving and Construction in Massachusetts and Rhode Island.  We operate aggregate and Hot Mix Asphalt (HMA) production facilities in Acushnet, Dracut, and Lunenburg, Massachusetts as well as Cranston, Rhode Island.  Our modern facilities, veteran paving crews, experienced construction management team and large investment in plants and equipment make us one of the largest and most efficient producers in the state of Massachusetts as well as one of only two RIDOT approved stone suppliers in the state of Rhode Island. 

Are you looking for opportunities and benefits of a large corporation with a small company feel? Then P.J. Keating Company and CRH is the company for you! If you’re up for a rewarding challenge, we invite you to take the first step and apply today!


Position Overview

The Contracts Administrator will be an integral part of the P.J. Keating Construction Division.   The position will be responsible for supporting the construction department in a very fast paced, high pressure environment.    


Key Responsibilities (Essential Duties and Functions)

  • Assist estimators in bidding process including ordering plans and specifications, saving bid documents to shared drives, RFQ’s from subcontractors, filling out bid paperwork, maintaining bid files, and tracking bid results. Entering information on bids into bid tracking software program before, during and after bidding process.
  • Review contract documents and setup jobs in accounting software ensuring compliance with established SOX controls.
  • Compile job packages for distribution to Project Managers and Superintendents. Scan setup documents to the shared drive.
  • Process periodic jobs billing invoices verifying against posted quantities and checking yields.
  • Billing and tracking liquid asphalt escalation.
  • Reconcile daily crew tonnages.
  • Research for upcoming bids.
  • Job reconciliations.
  • Entering change orders.
  • Retainage releases.
  • Issue subcontractor payments including obtaining lien waivers.
  • Tracking subcontractor COI’s for expirations and updating vendor files to ensure compliance.
  • Create purchase orders for construction projects. Verify invoices when received against PO’s and obtain approval for payment.
  • Issue certificates of insurance to project owners.
  • Track tack purchases and usages.
  • Maintenance of state EBO system.
  • Assisting with construction backlog.
  • All other duties as assigned.



Individuals must possess the following knowledge, skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job with or without reasonable accommodations, using some combination of skills and abilities.



  • B.A. degree, or equivalent education and/or experience.
  • Previous construction or contract experience preferred.


Knowledge/Skill Requirements

  • Good working knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). 
  • Developed analytical and problem-solving abilities.
  • Excellent interpersonal skills.
  • Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations.
  • Self-motivation and ability to work with minimal supervision.
  • Must be able to work in a high stress environment in a team orientated atmosphere. 
  • Priority emphasis and strong time management skills.
  • Ability to speak effectively to customers or employees of organization.
  • Expertise with Microsoft Office Suite, particularly Excel and Word.


Other Requirements

  • Display a professional and courteous attitude to co-workers, supervisors, and general public at all times. 
  • Ability to interact with sub-contractors, other employees, and different levels of management. 


What CRH Americas Offers You


  • A culture that values opportunity for growth, development and internal promotion
  • Highly competitive base pay
  • Comprehensive medical, dental and disability benefits programs
  • Group retirement savings program
  • Health and wellness programs


About CRH Americas


CRH Americas has a long and proud heritage as one of North America’s largest corporations. We are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that together form the CRH Americas family. CRH Americas operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.


CRH Americas is a great place to grow! If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Please complete your online application and profile which will be sent directly to the appropriate Hiring Manager. Thank you for your interest in the CRH Americas family!


P.J. Keating Company is an Affirmative Action and Equal Opportunity Employer.

 EOE/Vet/Disability--If you want to know more, please click on this link


Date Posted:  Oct 15, 2019

Nearest Major Market: Worcester

Job Segment: Construction, Engineering