Executive Assistant - Austin, TX

Job Summary

Seeking a polished Executive Assistant to support our President of CRH Americas (NYSE: CRH). Must have exceptional communication and computer skills. Seeking someone with years of experience supporting and collaborating with an executive of a large organization managing multiple priorities, calendars and projects. Must have a great aptitude for solving problems, finding solutions, and adapting in a demanding environment. This position will require someone to be based in our Austin office (Four Points area).    

Job Responsibilities

• Provide high level executive support to the President of CRH Americas and the Chief of Staff

• Maximizing the time by reading, researching, and routing correspondence; collecting and analyzing information; initiating phone calls on their behalf etc.

• Manage the day to day in a small office

• Complex calendar management

• Event planning and execution including researching venues, negotiating contracts, coordinating activities, sending invites and all other related activities

• Plan and schedule all meeting logistics for the President

• Review expense reports

• Work with global executive assistant team

• Manage all travel arrangements

• Work with Chief of Staff on preparing all prep materials for plant visits, meetings etc.

• Manage club relationships/bills

• Accounts payable management for President office

• Reservation management

• Personal Assistance (running quick errands and other related tasks when necessary)

• Coordinating tasks with Chief of Staff

• Managing confidential information with professionalism and discretion

• Managing multiple email inboxes for President/Chief of Staff

• Availability to travel once a month to Atlanta, GA as well as to various conferences (3-4 per year).   

Job Requirements

• 10+ years of experience working as an Executive Assistant in a corporate environment

• Work within a diverse team, fostering a culture of trustworthiness with the ability to communicate with tact and diplomacy and maintain a high level of confidentiality

Attributes

• Self Starter

• Confident

• Gets energy from helping others

• Organized

• Detail orientated

• Team player

• Can lead but also can be part of a team of Executive Assistants working on a large event

• Has a do anything mindset (vs “not my job”)

• Adaptable and willing to take on any task, big or small

• Has energy

• Strong problem-solving skills and the ability to respond to sensitive inquiries effectively.

• Excellent interpersonal communication

• Strong writing skills

• Handle assigned tasks and special projects as needed, ensuring deadlines are met

• Ability to work independently and under the pressure of deadlines

• Calm under pressure and able to manage multiple priorities