Construction Contracts Administrator

Job ID:  517971

Pike Industries, Inc., a subsidiary and integral part of CRH, is a leading Highway Contractor and the largest producer of Hot Mix Asphalt and Construction Aggregates in New England. Pike has experienced continual growth over the years and currently employs nearly 1,000 people throughout NH, ME and VT. The dedication, knowledge, and quality workmanship of our employees is what makes the company such a great success.  If you’re looking for a challenging career at a company that will reward your efforts, look no further.  Take the first step and apply for an exciting opportunity to gain top notch industry experience and pave the road to your success.  All Roads Lead Here!

Position Overview

The Contracts Administrator will support the Contract Manager in contract set-up and review, subcontracts, compliance, insurance, and related accounting functions.  This role will work closely with our Construction Teams in NH and VT.  The selected candidate will be required to work in a team environment with other co-workers and managers.  Our core values are safety, quality and integrity in everything we do.  The Contract Administrator will report directly to the Contract Manager and will comply with mandatory safety requirements and other functions of the team. 

Competencies

• Drives Results: Consistently achieving results, even under tough circumstances.
• Cultivates Innovation: Creating new and better ways for the organizations to be successful.
• Attracts & Develops Talent: Attracting and selecting the best talent to meeting current and future business needs. Developing people to meet both their career goals and the organization’s goals.
• Collaborates: Building partnerships and working collaboratively with others to meet shares objectives.
• Business Insight: Applying knowledge of business and the marketplace to advance the organization’s goals.
• Courage: Stepping up to address difficult issues, saying what needs to be said.
• Being Resilient: Rebounding from setbacks and adversity when facing difficult situations.
• Customer Focus: Building strong customer relations and delivering customer-centric solutions.
• Builds Effective Teams: Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.

Key Responsibilities (Essential Duties and Functions)

Assist Contract Manager with:

• Review of bid/contract specifications and execute as required
  • Bonds, insurance certificates, certifications, payrolls, etc.
  • DOT & municipal prequalification preparation
• Setup projects & CO’s in accounting software.
• Setup project quotes in Apex
• Assist in executing subcontracts and verify Masters, insurance and indemnity agreements. Forward agreements to appropriate agency for subcontract approval with required state support documentation.
• Compliance tracking for subcontractor expired insurance coverage.
• Review/post accounting items prepared/keyed by Contract Assistants. AP, Billing, MS Change Forms, Credit/Rebills, Etc..
• Review P&Ls for progress updates.
• Assist field with lease reoccurring payment setup and reconciliation as required
• Bid bond and P&P bond reporting
• Prepare subcontractor payments, retainage and prompt pay reporting.  Relay any credit balances with subs to Maine Contracts department.
• Coordinate DOT Audits where required and follow up on any discrepancies or missing documents.
• Assist with external/internal audit documentation collection and compliance
• Follow up on material certifications required for jobs on both Pike and subcontractor items. Prep in ICX when applicable
• Track and prepare BABA Certifications
• Monitor Asphalt Price Adjustments and track against progress billings. Maintain tracking spreadsheet
• Verify final quantity payments with project managers and subcontractors for job finals and complete all required close out documents.
• Assist with month end processes
• Set up job files and maintain as job progresses.
• Other items as necessary

Additional Responsibilities

• Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.
• Must be willing to travel and work away from home when required.
• Report to the assigned job site in uniform and ready to begin work at the designated start time.
• Strict adherence to safety requirements and procedures as outlined in the Environmental, Health & Safety Manual.
• Strict adherence to Pike policies and procedures as outlined in the Employee Manual.
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required. 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Education/Experience

• Bachelor’s degree or equivalent from four-year college plus two to four years of related experience and/or training; or equivalent combination of education and experience.

General Requirements

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports       and correspondence. Ability to speak effectively to customers or employees of organization.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must possess a valid driver’s license and dependable transportation to and from the job site.

Knowledge/Skill Requirements

• Individual must possess strong data entry skills and be proficient with Windows, Excel and Word.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This chart outlines the physical requirements necessary to perform the duties of this job.

The employee must occasionally lift and/or move up to 50 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to work on a computer using fingers and hands to make key strokes.  The employee frequently is required to sit, stand, and walk. The noise level in the work environment is usually moderate.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

Pike Industries, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability