Payroll Coordinator

Job ID:  496712

P.J. Keating Company, a CRH company, is a leading manufacturer of aggregate and HMA products and Paving and Construction in Massachusetts and Rhode Island.  We operate aggregate and Hot Mix Asphalt (HMA) production facilities in Acushnet, Dracut, and Lunenburg, Massachusetts as well as Cranston, Rhode Island.  Our modern facilities, veteran paving crews, experienced construction management team and large investment in plants and equipment make us one of the largest and most efficient producers in the state of Massachusetts as well as one of only two RIDOT approved stone suppliers in the state of Rhode Island. 
 

Are you looking for opportunities and benefits of a large corporation with a small company feel? Then P.J. Keating Company and CRH is the company for you! If you’re up for a rewarding challenge, we invite you to take the first step and apply today!

Position Overview

 Administer the payroll function from entering all employee data in system and importing/keying of timecard information to review of information entered and imported to be in compliance with all Federal and State laws and Company Policies and Practices.  In addition, the position will maintain union reporting and assist with monthly payroll accruals

Key Responsibilities (Essential Duties and Functions)

• Processes payroll records for all new and terminated employees, including W-4 information.
• Knowledge in payroll compliance associated with federal, sate and local regulations.
• Export and import daily payroll hours from time capturing system to EAP.
• Review and verify accuracy of payroll entries and other information.
• Import of Equipment Usage, Progress Units and Meter Reading batches and notify appropriate personnel in timely manner on availability.
• Check weekly hours for regular, overtime, vacation, etc.
• Check for missing timecards.
• Check and balance payroll register and final interface to ensure accuracy.
• Process payroll for all PR Groups.
• Produce and distribute multiple weekly payroll reports.
• Coordinate and advise Human Resources on payroll process and changes.
• Perform data entry and administer various items, transfers, address changes, direct deposit information, W-4 information, benefits changes, 401k changes, etc.
• Complete Monthly Payroll Accruals/Invoices and Monthly Union Check Requisitions.
• Makes any required changes to employee information such as change of address, withholding, deductions and/or direct deposit.
• Work with Atlanta Payroll Dept. to Process and Prepares payroll checks for distribution.
• Maintain Union rate and benefits changes.
• Prepare Garnishment check requests and send the payments to the authorities.
• Prepare monthly union benefits reports and send benefits payments to the appropriate union.
• Track union vacation usage and prepare unused vacation payout requests as per contract. 
• Assists with preparation for all audits including Internal, External, SOX, and Union.
• Answer payroll inquiries from employees and solve problems.
• Maintain Confidentiality.
• Maintains professional demeanor in dealing with critical/confidential information; restricts discussion/knowledge of activity to a “need to know” basis.
• Regular and timely attendance is required
• Additional duties as assigned or required.
• Review and verify accuracy of payroll entries and other information.

Additional Responsibilities

• Aid in maintaining employee files.
• Process and respond to unemployment claims.
• Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.
• Must be willing to travel and work away from home when required.
• Must be willing to work nights and weekends when necessary.
• Strict adherence to safety requirements and procedures as outlined in the Environmental, Health & Safety Manual.
• Strict adherence to PJ Keatings policies and procedures as outlined in the Employee Manual.
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required. 

Education & Experience

• Associate’s degree or equivalent from a two-year college or technical school; minimum of five years related experience and/or training; or equivalent combination of education and experience.

Work Requirements

• High level of confidentiality regarding all payroll information. Required to sign confidentiality agreement.
• Must be willing to have a flexible schedule and be willing to work nights and weekends when necessary.  At least one Sunday a month required for month end payroll.
• Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.
• Must be willing to travel and work away from home when required.  Strict adherence to safety requirements and procedures as outlined in the Environmental, Health & Safety Manual.
• Strict adherence to PJ Keating policies and procedures as outlined in the Employee Manual.
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required. 
• Must be 18 years in age or older.
• Must pass drug screen and criminal background check.

Knowledge/Skill Requirements

• Highly effective oral and written communication skills required.
• Ability to operate office equipment including, but not limited to: computers, copiers, ten key adding machine, printers, etc.
• Proficiency of MS Excel and Word applications required.
• Ability to analyze issues independently.
• Ability to perform under deadline pressure.
• Ability to understand and follow complex verbal and written instructions.
• Ability to meet attendance schedule with dependability and consistency.

Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Able to stand, walk, use hands and fingers to manipulate objects, talk and hear.
• Vision abilities (with correction) include close, distance, peripheral, depth, and the ability to adjust focus.
• The employee is frequently required to sit, and use hands.
• The employee is frequently required to stand and walk for extended periods of time.

Work Environment

• Standard office environment.
• Tempo is fast-paced with deadlines.
• The noise level in some areas of the work environment may be moderate.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of large international organization.

If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

P.J. Keating Company, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link.