Contract Administrator

New Britain, CT, US, 06052

Tilcon Connecticut Inc


Job ID:  484448


Tilcon Connecticut Inc., a CRH company, has played a vital role in building infrastructure around our state, serving the market from 23 locations throughout Connecticut.  As a leading supplier of quality crushed stone, hot mix asphalt, and ready mix concrete, Tilcon Connecticut has supported the construction of superior roads, buildings and bridges. The most respected name in the construction industry, from the quarry to the road, Tilcon Connecticut does it all!

Are you looking for opportunities and benefits of a large corporation with a small company feel? Then Tilcon Connecticut Inc. and CRH is the company for you!  If you’re up for a rewarding challenge, we invite you to take the first step and apply today!


Position Overview


Tilcon Connecticut has an opening for an experienced Contract Administrator in our New Britain office.  This person will support the Contract Manager in contract set-up and review, certified payrolls, insurance, and subcontractor compliance.  This role will work closely with our Construction, Milling and Paving division.  The selected candidate will be required to work in a team environment with other co-workers and managers.  Our core values are safety, quality and integrity in everything we do.  All Tilcon Connecticut employees are expected to partner with associates and management of Tilcon Connecticut Inc. to coordinate, support, and actively promote our safety processes.  The Contract Administrator  will report directly to the Contract Manager and will comply with mandatory safety requirements and other functions of the team. 

Key Responsibilities (Essential Duties and Functions)


Certified Payrolls

  • Review Tilcon Connecticut Inc. and subcontractor certified payroll for accuracy
  • Prepare and mail certified payroll forms, prevailing wage rates, OSHA-10 requirements and other notices to subcontractors
  • Correspond with internal partners and subcontractors to document and correct errors
  • Maintain shared Certified Payroll Log
  • Communicate with subcontractors to maintain required Federal & State documents

Site Compliance Reviews

  • Mail compliance review packets to subcontractors
  • Review submittals from subcontractors for accuracy and follow up on errors/delays

Contract Set-up & Review

  • Create and receipt for purchase orders along with invoicing once received
  • Assist Project Managers with Contract Setup
  • Assist Contracts Manager with review of daily revenue and job costs
  • Assist with maintenance of Backlog Reports

Support Project Managers

  • Assist project managers with pre-bid, pre-award, and on-going contract compliance
  • Assist project managers to evaluate DBE/WBE/SBE performance to safeguard goal progress
  • Review accuracy of profit and loss statements with project managers
  • Check liquid escalation and update accruals

Connecticut DOT Reports

  • Prepare and submit contract compliance reports for Conn DOT
  • Prepare and submit DBE/WBE/SBE quarterly payment reports and final payment verification documents
  • Prepare and submit utilization reports as required
  • Prepare vendor in-place program SBE 8% set-aside certification




Subcontract Agreements

  • Prepare and send subcontractor agreements assuring all supporting documents are submitted by subcontractor
  • Assist project managers with subcontractor payment approval and compliance
  • Provide clerical support as needed for contracts, subcontracts and vendors.

Insurance Certificates

  • Maintain Certificate of Insurance files for Tilcon and subcontractors
  • Correspond with subcontractors to correct errors and renew upon expiration
  • Issue Tilcon Insurance Certificates of Insurance as requested
  • Obtain special insurance policies as needed
  • Evaluate Tilcon Connecticut Inc. certificates for yearly renewal




Individuals must possess the following knowledge, skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job with or without reasonable accommodations, using some combination of skills and abilities.




  • High school diploma or equivalent
  • 2 years’ administering contracts
  • Accounting/job cost experience preferred but not required


Knowledge/Skill Requirements


  • Ability to work independently and make decisions.
  • Good problem solving skills.
  • Ability to utilize resources and take initiative.
  • Ability to write routine reports and correspondence
  • Ability to multi-task and triage as needed without getting overwhelmed.
  • Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations.
  • Ability to speak effectively to customers or employees of organization.
  • Expertise with Microsoft Office Suite, particularly Excel and Word.
  • Expertise with Adobe PDF and DocuSign

Internal applicants: Prior to applying for any internal position, it is a requirement that employees must first notify their manager.




Tilcon Connecticut Inc. is a leading supplier of quality crushed stone, hot mix asphalt and ready mix concrete products throughout the state of Connecticut. We also provide heavy and highway construction, site work, and paving services for state and local road, bridge, and highway projects.


Tilcon Connecticut Inc. and CRH is a great place to grow.  If you’re up for a rewarding challenge, we invite you to take the first step and apply today! 



Thank you for your interest in expanding your career with Tilcon Connecticut Inc. and CRH Americas Materials.


CRH Americas Materials has a long and proud heritage as one of North America’s largest corporations.  We are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that together form the CRH Americas Materials family. CRH Americas Materials operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.


CRH Americas Materials is the leading vertically integrated supplier of aggregates, asphalt, ready mix concrete and paving services with 1400 locations nationwide.  From coast to coast, CRH Americas Materials delivers quality, dependable results to customers ranging from federal agencies to small construction companies.  Our culture is special as well.  Our most valued asset is our people, and Talent Management is an ongoing process that helps us to identify, develop, and leverage more than 18,000 employees.  Whether we are safely paving miles of interstate, building two thousand-foot-long bridges or building roads in national parks, CRH Americas Materials continued investment in people, performance, and communities has positioned us as an industry leader. 


Complete an on-line application at the Careers section of our website:











Tilcon Connecticut Inc. proudly supports Affirmative Action, is an Equal Opportunity Employer, and is committed to workforce diversity.  M/F/D/V are encouraged to apply.  Qualified applicants will receive consideration without regard to age, race, color, religion, gender, sexual orientation, disability, veteran status or national origin.  Applicants are encouraged to confidentially self-identify when applying.  Employment is contingent upon successful completion of background investigation. Tilcon Connecticut Inc. is a drug-free work environment.

What CRH Offers You


  • Highly competitive base pay
  • Comprehensive medical, dental and disability benefits programs
  • Group retirement savings program
  • Health and wellness programs
  • A diverse and inclusive culture that values opportunity for growth, development, and internal promotion



About CRH


CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of large international organization.


If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!


Tilcon Connecticut Inc., a CRH Company, is an Affirmative Action and Equal Opportunity Employer.


EOE/Vet/Disability--If you want to know more, please click on this link




Date:  Sep 19, 2023

Nearest Major Market: Hartford

Job Segment: Clerical, Construction, Administrative, Engineering