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Receptionist/Admin Assistant - Rogers, MN

Rogers, MN, US, 55374

Minnesota Paving & Materials

 

Job ID:  341263

 

Minnesota Paving and Materials, a CRH company has grown from four small, family local companies, to one, strong and leveraged leading supplier of aggregates, asphalt, ready mixed concrete, and paving and construction services throughout the state of Minnesota and surrounding areas. With operations going back to 1861, we boast a remarkably long history of success in the Minnesota aggregate and asphalt industry.

 

Position Overview

The Receptionist/Admin Assistant is responsible for performing various clerical tasks and assisting the operations and finance teams on a daily basis. Duties including telephone exchange operations, greeting all walk-in traffic in the lobby, typing, faxing, data entry, light accounting etc.  This position will also require the maintaining of a calm, courteous and professional demeanor for positive company image.

 

Key Responsibilities (Essential Duties and Functions)

  • Receives incoming calls from external and internal sources and routes to the appropriate party, ensuring prompt delivery and takes messages in voice mail system if needed.

  • Greets all walk-in traffic to lobby area and ensures guests are properly identified.

  • Assists construction department with month-end trucking reports, request/receipt of subcontractor pre-qualification documentation, and other related clerical duties.

  • Assists with the recording of purchased materials in accounting records.

  • Sorts and distributes incoming mail for all employees, ensuring prompt delivery.

  • Assists with outgoing mail and overnight deliveries, including mass mailings.

  • Maintains a calm, courteous, professional demeanor for positive company image.

  • Receives sorts and transmits faxes for all employees, ensuring prompt delivery.

  • Provides support for all departments as needed with the typing of letters, memo, etc.

  • Responsible for ordering all office supplies and monitoring the expense.

  • Assists with filing, copying and distribution when needed.

  • Serves as the point of contact for the cleaning crew and the maintenance for office equipment.

  • Regular and predictable attendance at assigned times is required.

  • Other duties as may be assigned.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 

Education/Experience

  • High school graduate or General Education Degree (GED) required.  Some college level coursework in Business or related discipline preferred.

  • One year of related work experience in an office environment; receptionist experience preferred.

  • Experience in a construction environment preferred.

 

Work Requirements

  • Must be 18 years in age or older.

  • Must pass pre-employment physical, drug screen and criminal background check.

  • Strict adherence to safety requirements and procedures as outlined in the Employee Handbook.

  • Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.

  • Must be willing to travel and work away from home when required (travel will be minimal).

  • Must be willing to work nights and weekends when necessary (overtime will be minimal).

 

Knowledge/Skill Requirements

  • Highly effective oral and written communication skills required.

  • Ability to operate office equipment including, but not limited to: computers, copiers, ten key adding machine, printers, etc.

  • Proficiency of MS Excel and Word applications required.

  • Ability to analyze issues independently.

  • Ability to perform under deadline pressure.

  • Ability to understand and follow complex verbal and written instructions.

  • Ability to meet attendance schedule with dependability and consistency.

 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Able to stand, walk, use hands and fingers to manipulate objects, talk and hear.

  • Vision abilities (with correction) include close, distance, peripheral, depth, and the ability to adjust focus.

  • The employee is frequently required to sit and use hands.

  • The employee is frequently required to stand and walk for extended periods of time.

 

Work Environment

  • Standard office environment.

  • Tempo is fast-paced with deadlines.

  • The noise level in some areas of the work environment may be moderate.

 

 

The statements included in this job description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.  Other duties may be assigned as required.  Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

 

 

 

What CRH Offers You

 

  • Highly competitive base pay
  • Comprehensive medical, dental and disability benefits programs
  • Group retirement savings program
  • Health and wellness programs
  • A culture that values opportunity for growth, development, and internal promotion

 

 

About CRH Americas

 

CRH Americas has a long and proud heritage as one of North America’s largest corporations. We are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that together form the CRH Americas family. CRH Americas operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

 

Minnesota Paving and Materials, a CRH company, is a great place to grow! If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Please complete your online application and profile which will be sent directly to the appropriate Hiring Manager. Thank you for your interest in the CRH family!

 

CRH Americas is an Affirmative Action and Equal Opportunity Employer.

 

EOE/Vet/Disability--If you want to know more, please click on this link

 

 

 

Date Posted:  Nov 18, 2021


Nearest Major Market: Minneapolis

Job Segment: Receptionist, Clerical, Construction, Administrative Assistant, Data Entry, Administrative, Engineering